Live Event Permitting Specialist

Description
Image Engineering was founded as a company that pushes boundaries, develops new ideas through design and fabrication, and is a leader in the visual display and special effects industry. We are comprised of a team of artists; engineers; event producers; fabricators; and creative thinkers.

We have worked all over the United States completing thousands of projects in the field of creative multimedia shows for clients such as Paul McCartney; the Trans–Siberian Orchestra; the Rolling Stones; Lady Gaga; American Idol; America’s Got Talent; and multiple professional sports franchises in the NFL, NBA, and NHL. We have also created temporary and permanent interactive installations for world–class venues, including the Crypto.com Arena in Los Angeles and The John F. Kennedy Center for the Performing Arts in Washington, DC.

Our strength lies in the broad range of techniques and custom special effects solutions we use to create first-class spectaculars, including laser effects, video projection and mapping; pyrotechnics; architectural lighting installs; custom constructed sets; and bespoke engineered special effect solutions, for live events and permanent applications.

ROLE SUMMARY:
The Live Event Permitting Specialist supports the Compliance Department by securing all required permits and regulatory approvals for live events, including concerts, tours, and corporate productions. This role ensures that all permitting activities are executed accurately, efficiently, and in full compliance with local, state, federal, and international regulations.
This position works closely with Production teams, regulatory authorities, and external partners to coordinate permitting requirements across multiple jurisdictions. The role carries a high level of ownership over timelines, documentation, and communication, directly contributing to the successful execution of events and overall operational compliance.

KEY RESPONSIBILITIES
Coordinate with Production teams to gather required information and ensure timely submission of permit applications
Prepare and submit permits for pyrotechnics, lasers, flames, and other special effects in accordance with jurisdictional requirements
Communicate directly with Authorities Having Jurisdiction (AHJs) to facilitate approvals and respond to requests for additional information
Manage federal permitting and notifications, including submissions to agencies such as FAA and U.S. Coast Guard when required
Develop and distribute detailed informational packets for authorities, clients, and on-site teams
Track permit statuses and ensure all approvals are obtained prior to event execution
Maintain accurate and up-to-date permitting documentation within internal databases and project tracking system
Monitor and report permitting-related expenses to support budgeting and client billing processes
Maintain and update venue and jurisdictional requirements to ensure accurate, current reference data
Support Producers with site surveys, feasibility assessments, and regulatory guidance as needed
Research and interpret applicable laws, codes, and industry standards related to live event permitting
Identify opportunities to improve permitting workflows, templates, and internal processes
Collaborate with internal teams to develop standardized documentation, procedures, and resources
Other duties as assigned
Requirements
Strong analytical and problem-solving skills with the ability to interpret and apply complex regulatory requirements across jurisdictions
Exceptional organizational skills with the ability to manage multiple high-priority projects and deadlines in fast-paced, dynamic environments
Advanced prioritization and decision-making abilities to adapt to rapidly changing circumstances
Professional and effective written and verbal communication skills, with the ability to interface with AHJs, executives, internal teams, and other stakeholders
High attention to detail and accuracy in compliance documentation and recordkeeping
Ability to identify gaps, implement process improvements, and take ownership of outcomes independently
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat
Ability to quickly learn and navigate internal systems, including project management and compliance tracking tools (e.g., Monday.com, databases)
Strong time management skills with accountability for completing tasks and achieving results
EDUCATION / EXPERIENCE REQUIREMENTS
Bachelor’s degree in a related field or equivalent professional experience
2–4 years of experience in permitting, regulatory coordination, compliance, or event production environments
Experience working with regulatory agencies, AHJs, or permitting authorities
PREFERRED EXPERIENCE
Experience in live event production, touring, or special effects environments, including permitting for pyrotechnics, flame effects, lasers, or similar regulated activities
Familiarity with NFPA standards (1123, 1124, 1126, 160) and other applicable regulatory frameworks
Experience coordinating federal notifications and permitting processes with agencies such as the FAA and U.S. Coast Guard
Experience working in high-volume, multi-project environments with the ability to manage competing priorities
Experience developing or improving operational workflows, SOPs, and compliance systems
Proficiency with project management platforms (e.g., Monday.com or similar tools)
Proficiency with Adobe software, including Acrobat, Illustrator, or Photoshop
PHYSICAL DEMANDS
Ability to sit and work at a computer for extended periods
Ability to occasionally lift and carry up to 25 lbs.
Ability to travel as required for site visits, inspections, or project support
Ability to work extended hours, including evenings and weekends, as required by event schedules
COMPLIANCE & SAFETY EXPECTATIONS
Adhere to all company policies, procedures, and compliance standards
Ensure all permitting activities align with applicable regulatory requirements
Follow established safety protocols when supporting event operations
Report any compliance concerns, risks, or incidents in a timely manner
Maintain accurate and audit-ready documentation at all times
ENVIRONMENTAL CONDITIONS
Primarily office-based work environment with potential for hybrid work arrangements based on business needs, workload demands, and demonstrated ability to maintain performance and responsiveness
Frequent interaction with production environments, including arenas, stadiums, and event sites
Occasional exposure to active show environments, including noise, lighting effects, and production equipment
Work may be performed under tight deadlines and high-pressure conditions tied to live event schedules
BENEFITS
Aetna Health, Dental, & Vision Insurance
Flexible Time Off Program
Paid Holidays
John Hancock 401(k) Retirement Plan
Company-Paid Life Insurance
Aflac Supplemental Insurance
Robust Employee Assistance Program
Dependent Care FSA Program
CE Allowance
…and more!